Booth Exhibitor Information

Booth Pricing & Invoices

Prices

Educational or Non-profit – $300

Register

Corporate - $500

Register


Price Includes:

  • 10' x 10' booth
  • 6' skirted table
  • 2 chairs
  • 1 electrical outlet
  • A sign featuring the exhibitor’s company name

Invoice Information

After registering for an exhibitor booth an invoice will be sent to you via e-mail. All payments are due by February 20, 2015. Cancellations made after this date will not be eligible for a refund.

Additional Exhibitor Opportunities

Please email EAST Events if you are interested in one of the following opportunities available for booth exhibitors.

Participant Registration Bags

Booth Exhibitors have the opportunity to include promotional items in the registration bags provided to each EAST school. Materials must be received by March 2. We anticipate 210 EAST schools with 10 participants per school (2,100 participants). It is up to each exhibitor to determine if they would like to send one item per school or per participant. 

Present a Breakout Session

As space allows, you may present your own material during a breakout session. We are accepting proposals through December 19. See the Call for Presenters page for more details.

Arrival & Booth Set-Up

Exhibitors are invited to set up booths on Tuesday, March 17 from 8:30 AM – 1:45 PM or on Wednesday, March 18 from 7:15 AM – 8:30 AM. On arrival, please visit the Registration Booth to receive your registration packet and booth location. Please note that exhibits and booths do not open until Wednesday, March 18.

Suggested Items to Bring

  • Computer(s), monitor(s) and/or projector
  • Extension cords and power strips
  • Decorations for booth
  • Materials to hand out to participants

Internet Options

Wireless Internet is complimentary at the Hot Springs Convention Center. LAN Lines may be purchased for your booth if you require a reliable Internet connection. 

  • Advanced Order - $150 per computer
  • On-Site Order - $300 per computer

The Convention Center does not allow hubs, switches or routers to be brought onsite to connect more than one computer to a computer with Internet access. You will be invoiced for any additional computers if you bring your own device, which can and will be tracked using IP addresses. If you wish to connect multiple computers to a LAN line, the Convention Center has a limited supply of 8 port network switches availble to rent for $25.00 per day. Bring your own network cables. 

If you make an advance order (prior to the conference), contact Kelli Withers at (501) 321-2835 or mail attention to Kelli Withers, Hot Springs Convention Center, 134 Convention Boulevard, Hot Springs, AR 71901.

Exhibitor Agenda

Following is a tentative schedule.

Tuesday, March 17

Time Item Location
9:30 AM - 1:45 PM Exhibitor Registration / Booth Setup (Optional)* Registration Desk / Exhibit Hall
2:00 PM - 4:30 PM Opening Plenary (Optional)** Banquet Hall

* Please note that exhibits and booths are NOT open on this day but you are welcome to setup in preparation for Wednesday's exhibit hall opening. 
**During the Opening Plenary, student awards will be announced for several conference competitions. 

Wednesday, March 18

Time Item Location
7:15 AM-8:30 AM Exhibitor Registration and Booth Setup Exhibit Hall
8:30 AM Exhibits Begin Exhibit Hall
8:30 AM-4:00 PM Breakout Sessions See Program
4:30 PM Exhibit Hall Closes Exhibit Hall
5:00 PM-6:00 PM VIP Reception Exhibit Hall
6:00 PM Banquet* Halls A, B, and C

*During the Awards Banquet, EAST programs will be recognized for their achievements.

Thursday, March 19

Time Item Location
8:00 AM Exhibit Hall Exhibit Hall
8:30 AM Exhibits Begin Exhibit Hall
8:30 AM-11:45 AM Breakout Sessions See Details in Program
12:00 PM Closing Session Halls B and C
TBA Booth Breakdown* Exhibit Hall

*Please do not begin booth breakdown until after the Closing session. Thank you.

General Event Information

Visit the EAST Conference home page for general event information, including the event agenda, a map of convention center, a list of hotels providing a Conference participant rate, complimentary airport shuttle, booth accessory and freight handling order forms, and more!  

We look forward to seeing you!

This page was last updated on Monday, March 9, 2015 at 3:21:14 PM | View update history